Privacy Policy

Fernis (hereinafter: “we”, “us”, “our”) is highly committed to the protection of the privacy of our visitors and users (“you”, “your”). This Privacy Policy (the “Policy”) governs collection and usage of data and applies to how we collect, store, share, and use your information.

By using our website, you consent to the data practices described in this Policy, thus we encourage you to read it thoroughly.

Collection of Your Personal Information

We only collect non-sensitive Personal Information and data, and only the information you willingly and knowingly provide to us, as a means to get Services from us, e.g. by subscribing to our newsletter service, sending us an application, or signing up to news about, or applying for participation in, the Consortium.

The kinds of Personal Information, we gather, is non-sensitive identification information such as:

  • Name
  • E-mail
  • Phone number
  • Company name
  • Profession or job title
  • Interests in relation to our field of services
  • Address and country of residence

Furtherly, if you apply for a job in our Company, we collect the recruitment information, you knowingly provide to us, such as:

  • Education
  • Former employment
  • Job title
  • References
  • Photo

Recruitment and Applications

If you apply for a job in our Company by sending us an application and attachments to this, the submitted documents will be read by the relevant manager for the purpose of answering and evaluating the content in relation to a defined job. Applications and attachments are shared internally with relevant persons in the recruitment process and are not disclosed to anyone outside the Company.


Application and hereto attached documents are saved until the candidate is found and the recruitment process has been completed. Afterwards, the application and attachment will be deleted, unless we obtain special consent from the applying candidate.

For unsolicited applications, the application and attachment will be saved for 6 months. If an application and attachments are saved for more than 6 months, special consent will be obtained from the candidate.

Consortium Applications

If you apply for participation in the Consortium, not to be confused with signing up for news, you will be asked to provide us with the following information:

  • Xx

Hereafter, the submitted information and attachments will be read by relevant persons in our Company and the governing board in the Consortium. Applications for joining the Consortium will be treated like unsolicited applications (see above). Thus, the application, attachment and information will be saved for 6 months. If application, attachments and related information are saved for more than 6 months, special consent will be obtained from the applicant.

Security

We have implemented appropriate technical and organizational measures to ensure that your information will not accidentally or illegally be deleted, published, lost, impaired, misused or otherwise treated in violation with the law.

Legitimate Purpose

We use the above-stated Personal Information to provide you with the Services, that you actively subscribed to receive from us. We use this Information for the following purposes:


  • To provide you with Services which you subscribed to, such as news about our company via e-mail. When you subscribe to our Services, we use a double-opt registration system to be sure, that you agree on receiving our newsletter
  • Administration of employees and applying candidates
  • Optimization of products, services and user experience
  • Marketing

We only process Personal Information to the extend to what is necessary to fulfil the legitimate purposes. We do not process the Information for new purposes which is incompatible with the original legitimate purposes

Legal Basis

We comply the legal basis for the processing of information, by complying with the legal basis as stated below, depending on the character of the information:

  • The processing is done with consent given by the registrant

or

  • The processing is necessary to fulfil a contract between the registrant and the company

Opt-out and Withdrawal of Information

We respect your privacy and your right to have your information attended or deleted. You have the right to have your information corrected or deleted in our system at any time by contacting us.


Your consent for receiving newsletters is voluntarily and you can withdraw it at any time by contacting us. If you no longer want to receive our newsletter, you can click the link “xx” in the bottom of any newsletter to unsubscribe. If you want your information to be deleted in our system as a whole, please write us at XX. We will store your information, until you notify us, that you no longer wish to receive Services from us.


The information is kept for the time allowed by law and we delete them when they are no longer necessary for deducting the purpose stated in this Policy. The period depends on the character of the information and the background for storage. Therefore, it is not possible to specify a general timeframe for when information is deleted.

Thirdparties

We use a number of third parties to store and process data, including IT solutions, backup, external bookkeeper, and newsletter publisher, with whom we have GDPR compliant data processing agreements. These third parties only deal with Information on our behalf and may not be used for their own purposes. Where appropriate, data is transmitted to banks and debt collection. Disclosure of Personal Information such as name and e-mail, etc. for other purposes, will only occur if you consent to it.

Cookies

The website uses (technical and statistics) cookies, which is a small software file stored temporarily or placed on your computer’s hard drive. The main purpose of a cookie is to allow a web server to identify a user’s device and web browser, and tailor web pages and/or login information to the user’s preferences.


A cookie is a passive file that cannot collect the information stored on your computer or spread any forms of viruses and other harmful programs. The information we collect through cookies does not include any Personal Information.


You can delete cookies and change your cookie settings by consulting your private settings in your browser.

Your Rights

You are entitled to know what information we store about you, wherefrom we got it and how we use it at any time. At your request, we can inform you about the data we process about you. Access may, however, be limited for the protection of other person’s privacy, business secrets and intellectual property rights. You can make use of your rights by contacting us.


If you believe that the personal data we treat about you is inaccurate, you are entitled to correct them. You must contact us and indicate where the inaccuracies apply and how they can be corrected.


In some cases, we will have an obligation to delete your personal data. This applies, for example, if you withdraw any given consent. If you believe your data is no longer necessary for the purpose for which we obtained them, you may want to have them deleted. You can also contact us if you believe your personal data is being processed in violation with the law or other legal obligations.


When you address a request to correct or delete your data, we will investigate whether the conditions are met and, in that case, make changes or deletions as soon as possible.


You have the right to object to our processing of your Personal Information. You may also object to our disclosure of your data for marketing purposes. You can contact us to send an objection. If your opposition is justified, we will stop processing your personal data. We will, in any case, delete your personal information when it is no longer necessary for the purpose for which they were initially collected.

Changes to this Policy

We reserve the right to change this Privacy Policy as we evolve and improve the system and our platform. We will notify you with significant changes in relation to collection and use of your personal data. The notification will be sent to your e-mail and/or be updated in this Privacy Policy on our website.

Contact Information

We welcome your questions or comments regarding this Privacy Policy. If you have comments concerning this Policy, please contact us at us@fernis.com.


Effective as of april, 2019